Services
Document & Records Management

They said it...

  • "TDS has been our 'go to' source for records management consulting and for special projects when our needs have exceeded the expertise and resources of our in-house staff. TDS has always provided extremely professional and cost effective services. They are the best at what they do."

    — Regional Operations Manager,
    Top 20 National Law Firm

Move Towards Electronic

As new technologies emerge, it is important to properly identify and maintain a compliant RIM program for digital and paper assets. The ease in which information today is created and exchanged electronically can make compliance challenging for law firms.

With TDS guidance, records practitioners can use technology tools to maintain the life cycle of records, while reducing risk and costs.

By utilizing TDS on-site, the transition to an electronic environment will be a smooth and efficient process. Our experienced team works alongside law firm staff to create order, so you can quickly access your most critical information.

TDS has a dedicated team of records managers who are committed to staying on top of developing technologies. TDS assists in navigating a path to a paperlite workplace or we can create processes to manage a hybrid environment of paper and electronic records.

TDS works closely with IT Departments to assist with assessing workflow and policies. Our team implements the technology of your choice and helps ready information for electronic storage.

Scan on Demand

While electronic records management systems create an easy-to-navigate database to retrieve and maintain your electronic records, TDS can further your organization's commitment to a paperlite program with our imaging services.

Our trained staff can assist onsite, so files never leave the firm. Utilizing scanning technology that works directly with your electronic records management system, TDS creates a database of your hard-copy records in an electronic, easy to access format. This allows your records to be at your fingertips, while the physical copies can be securely stored off-site, which reduces both costs and risks.

Document Audits and Conversions

Document Audits

Quality control of the records center is monitored and maintained through document audits. TDS provides experienced personnel to serve the role of independent contractor to conduct audits with the highest possible standard of objectivity.

Whether your goal is to inventory the contents of files or to ensure files contain all appropriate documentation, our team can execute audits and provide you with detailed findings reports.

Conversions

Mergers, acquisitions, consolidations, downsizing and re-engineering all impact a firm's records. TDS assists decision-makers with reaching consensus and crafting win-win scenarios with document management programs.

TDS provides exceptional service for aiding in smooth transitions. The TDS team will arrange file contents to ensure that all the necessary documents are present and are put together in a consistent format. Those that are missing are identified and duplicates are eliminated. This ensures that you will have all the information you need with complete and compliant files, no matter what organizational change is occurring.

Filing Equipment & Services

Filing equipment and supplies can be a major investment for any department. TDS helps you choose the most cost-effective storage systems to meet the current and future needs of your growing organization.

TDS account representatives maximize space by measuring and calculating linear filing inches. We then recommend the best storage solutions and supplies that will streamline your workflow and meet budgetary requirements.

Storage Systems Include:

  • Stand Alone Shelving
  • File Cabinets
  • High-Density Mobile Shelving
  • Standard and Custom Filing Supplies
  • Want to increase productivity while reducing costs?
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