Move Towards Electronic

As emerging technology hits the market at an ever-increasing pace, it is even more important to properly identify and maintain a compliant RIM program of digital and paper assets. The ease in which information today is created and exchanged electronically can make this challenging.

TDS has a dedicated team of records managers who are committed to staying on top of developing technologies. We can assist in navigating your path to a paperless management system on many levels or we can create processes to manage the hybrid environment of paper and electronic records. TDS can work with IT Departments to assist with assessing the workflow and policies, while making recommendations to meet your needs. Our team can further assist by implementing the technology of your choice to your specifications and converting information for electronic storage.

By utilizing TDS on-site, the transition to an electronic environment will be a smooth process. Our experienced team will provide professional services as we further cultivate your new work environment, continuing our commitment to create order so you can quickly access your most critical information.

Scan on Demand

While electronic records management systems create an easy-to-maneuver database to retrieve and maintain your electronic records, TDS can further commit your organization to a paperless system with our imaging services.

By utilizing scanning technology that can work directly with your electronic records management system, TDS can create a database of your hard-copy records in an electronic format. This allows your records to be at your fingertips, while the physical copies can be securely held in one location reducing both cost and risk.

Whether you desire imaging services to reduce paper or have a need to convert your existing backlog of records so they are more easily searched, TDS can create and maintain a fully integrated system to meet your needs.

Document Audits and Conversions

Document Audits

Quality control of the records center should be monitored and maintained through document audits. TDS can provide experienced personnel to serve that role of independent contractor to conduct such important audits. This ensures audits are performed at the highest possible standard of objectivity. Whether your goal is to inventory the contents of files or to ensure files contain all appropriate documentation, our team can execute audits and provide detailed reports.

Conversions

Mergers, Acquisitions, Consolidations, Downsizing and Re-Engineering all impact records. TDS can assist decision-makers with reaching consensus and crafting win-win scenarios for organizations undergoing sudden and sometimes unexpected change.

One aspect of change is converting large batches of files to an existing scheme, and customizing the scheme to achieve the goals of the newly formed organization. Oftentimes, this requires importing data, re-categorizing data, re-ordering files, and re-labeling folders on a deadline-driven project and having the project complete as the new signage is drying, ready for work on Monday morning. Our quick turn-around and exceptional service aids in smooth transitions for organizations with fragile morale and tired employees. Let our team save you the overtime and deliver timely results.

Filing Equipment & Services

Filing equipment and supplies can be a major investment for any department. Total Document Solutions guides you when selecting the most cost-effective storage system to meet the current and future needs of your growing organization.

Our account representatives maximize your space by measuring and calculating linear filing inches. Recommendations are made to provide the best storage solution and supplies, streamline your workflow, and stay within your budget.

Several types of storage systems we provide are:

• Stand Alone Shelving
• File Cabinets
• High-Density Mobile Shelving
• Standard and Custom Filing Supplies